Vacancy title:
Executive Secretary
Employment type: Full time, Industry: Professional Services, Category: Admin & Office, Civil & Government
Jobs at:
Bugesera District
Deadline of this Job:
Tuesday, October 20 2026
Duty Station:
Kigali | Kigali
Summary
Date Posted: Wednesday, October 14 2026, Base Salary: Not Disclosed
JOB DETAILS:
The Executive Secretary is responsible for coordinating and performing daily duties related to Cell administration, ensuring safety and security of citizens at the cell level, and coordinating development and innovation activities. This role also involves mobilizing citizens for government programs, coordinating community policing, revenue generation, and land committee activities. The Executive Secretary serves as a civil registrar, collects basic statistical data, and coordinates planning and reporting activities. They ensure timely submission of reports, effective coordination and reporting on Cell-level stakeholders, and proper management of government property. Additionally, the role supports the proper use of land in accordance with the District Master plan and assists in preventing illegal land use.
Job Responsibilities:
- To coordinate and perform daily duties related to Cell administration;
- To ensure safety and security of the citizens at cell level
- To coordinate development and innovation activities at cell level;
- To mobilize citizens on participation in government programs at the Cell level;
- To coordinate community policing related activities at cell level;
- To coordinate revenue generation activities at cell level;
- To coordinate and monitor activities of the land Committee at the Cell level;
- To serve as a civil registrar and deliver services related to civil registration at cell level;
- To coordinate the collection of basic statistical data on the state of the Cell and submit them to the Executive Secretary of the Sector;
- Coordinate the planning and reporting activities at cell level;
- Ensure timely submission of all reports requested from the Cell Administration;
- Ensure effective coordination and reporting on the performance of Cell level stakeholders, including volunteer groups, NGOs, FBOs, and other partners;
- To keep all documents of the Cell;
- To be a rapporteur of meetings of the consultative Committee on development of the Cell;
- To ensure proper management of the government property in the Cell;
- To coordinate the implementation of activities approved by competent higher authorities;
- Support the proper use of land in accordance with the District Master plan or physical plans and assist in preventing and eliminating illegal land use and unauthorized constructions within the Cell;
- To perform other responsibilities as may be specified by other laws.
- Perform any other duties assigned by the supervisor
Qualifications:
- Bachelor's Degree in Economics
- Purchasing and Supply Chain Management
- Advanced Diploma in Office Management
- Bachelor’s Degree in Public Administration
Experience Needed:
- 0 Year of relevant experience for all listed qualifications.
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
Job application procedure
Exams to be conducted:
- 1:PsychometricTest
- 2:Written
- 3:Oral
Reports To: Executive Secretary
Application Link:
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