Background information about the job or company (e.g., role context, company overview)

Administrative Assistant to the Minister of State at the Ministry of ICT and Innovation (MINICT). This is a Level 5.II position with 1 post available under contract.

Responsibilities or duties

The role involves keeping the daily appointments of the Minister of State, reminding the Minister of State of urgent files, meetings, and important events, and arranging them in priority order. The assistant will receive and orient visitors, ensure files to be forwarded to the Minister are ready on time, and handle filing of both electronic and hard documents. Taking minutes during meetings chaired by the Minister of State, orienting correspondences and monitoring feedback, receiving official mails and calls, and responding to the Director General of corrections documents/files before they are signed are also key duties. Typing texts from the Minister of State is also part of the responsibilities.

Qualifications or requirements (e.g., education, skills)

Specific qualifications are not detailed in this excerpt, but the role requires strong organizational and communication skills.

Experience needed

Experience requirements are not explicitly stated.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Exams to be conducted include Psychometric Test, Written, and Oral. The position reports to the Minister of State.

• Keep the daily of appointments of the Minister of State;
• Remind the Minister of State of urgent files, meetings and important events and arrange them in a priority order in his/her office to facilitate his/her work;
• Receive and orient visitors of the Minister of State;
• Ensure that files to be forwarded to the Minister of State are ready on time;
• Filing both electronic and hard documents in the office of the Minister of State;
• Take minutes during the meetings chaired by the Minister of State;
• Orient correspondences and monitor to ensure that feedback is provided;
• Ensuring proper filing and orientation of documents in the office of the Minister of State;
• Receiving official mails and Calls of the Minister of State;
• Receiving text messages or telephone calls for the Minister of State;
• Responding to the Director General of the corrections documents / files before it is signed;
• Type write texts from the Minister of State.