About Company

Ntare Louisenlund School is a private international boarding school in Bugesera, Rwanda, providing STEM-focused education, the International Baccalaureate Middle Years Programme, entrepreneurship and character development to prepare Rwandan and African students for leading universities and future careers.

Job Description

The School Secretary will provide administrative and clerical support to the school administration, staff, students, parents, and visitors. The role involves managing the main office, handling communications, maintaining records, supporting school reporting and activities, and ensuring the smooth day-to-day operation of the administrative office.

Key responsibilities include:

• Welcome and direct visitors, parents, and students.
• Answer phone calls, respond to inquiries, and relay messages.
• Manage incoming and outgoing mail, filing systems, and office supplies.
• Assist with school reporting and administrative documentation.
• Prepare and distribute newsletters, bulletins, announcements, and other communications.
• Support parent-teacher conferences, orientations, and school events.
• Work with teachers, administrators, and staff to address administrative needs.
• Maintain confidentiality of student and personnel information and comply with data protection requirements.
• Perform clerical duties such as typing, photocopying, scanning, filing, data entry, and document preparation.
• Provide administrative support to school leadership and staff on projects, research, and other assignments.
• Promote and uphold the school's mission, values, and policies.
• Work flexibly beyond normal hours when required for the smooth functioning of the school, with equivalent rest days for additional hours worked.

Job Requirements

Education

Bachelor's degree in Business Administration or an equivalent qualification is required. Additional certification in Office Administration or Secretarial Studies is preferred.

Experience

5 years of practical work experience, including proven experience in a similar administrative role. Experience within an educational environment is preferred.

Skills and Competencies

Strong organizational and time-management skills, excellent attention to detail, effective communication and interpersonal skills, and the ability to manage multiple priorities in a fast-paced environment.

Computer Skills

Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, as well as database management software.

Communication

Fluency in English and Kinyarwanda is required. Knowledge of additional languages is an advantage.

Confidentiality

Ability to handle sensitive student and personnel information with discretion and maintain confidentiality in accordance with data protection requirements.

Additional Knowledge

Knowledge of basic accounting procedures and financial record-keeping is desirable.

Work Style

The candidate should be adaptable, independent, reliable, customer-service oriented, positive, and able to work effectively as part of a team.

Location

Bugesera, Eastern Province, Rwanda, with intermittent travel throughout the East African Region.

Employment Duration

Open-ended

Working Hours

45 hours per week

Reporting

Reports directly to the Lead School Secretary or their designee.

Start Date

September 1, 2026, or earlier subject to availability.

• Welcome and direct visitors, parents, and students.
• Answer phone calls, respond to inquiries, and relay messages.
• Manage incoming and outgoing mail, filing systems, and office supplies.
• Assist with school reporting and administrative documentation.
• Prepare and distribute newsletters, bulletins, announcements, and other communications.
• Support parent-teacher conferences, orientations, and school events.
• Work with teachers, administrators, and staff to address administrative needs.
• Maintain confidentiality of student and personnel information and comply with data protection requirements.
• Perform clerical duties such as typing, photocopying, scanning, filing, data entry, and document preparation.
• Provide administrative support to school leadership and staff on projects, research, and other assignments.
• Promote and uphold the school's mission, values, and policies.
• Work flexibly beyond normal hours when required for the smooth functioning of the school, with equivalent rest days for additional hours worked.

• Strong organizational and time-management skills
• Excellent attention to detail
• Effective communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Database management software
• Fluency in English and Kinyarwanda
• Ability to handle sensitive student and personnel information with discretion
• Adaptable, independent, reliable, customer-service oriented, positive
• Ability to work effectively as part of a team

• Bachelor's degree in Business Administration or an equivalent qualification
• Additional certification in Office Administration or Secretarial Studies is preferred