The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connections lead to an understanding of each other’s strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.

Office Administrator

Role Purpose

The post holder is responsible for the provision of efficient and effective administrative support. The Office Administrator will be responsible for assisting the Office Administration Manager with the timely and accurate recording of the accounting transactions and adjustments making sure that all corporate and audit standards are achieved. They will support facilities and resource management as required by the country office to ensure an efficient, secure, and appropriately controlled operating environment and delivered to British Council corporate standards.

Main accountabilities but not limited to the following:

Main duties and responsibilities will be in line with our Equality, Diversity and Inclusion, Child Protection, and other overarching corporate policies and will be to provide assistance and support to the Office Administration Manager in the following areas:

Financial accounting support:

• Liaising with the respective stakeholders in the business, the Accountant and Shared Services in providing necessary documentation.

• File management of key documents including contracts, invoices, delivery notes etc
• Maintenance and reconciliation of petty cash.
• Provide support as required during the month-end processes; (Pre-closing, Reviewing, Closing, and Reporting).
• Assist Accountant with the preparation of monthly/yearly returns to local authorities; including filling and following up tax refunds from authorities i.e. VAT.
• Support the Senior Accountant in processing staff vendor’s reconciliations, and staff debtor management, e.g. reconciliation of mobile bills.
• Assist in monitoring the existing data on vendor line-item display on SAP in order to ensure that planned remittances can be processed.

Facilities and Resources Management

• Premises and asset management.
• IGRM (Information Governance Records Management) and assisting with the implementation of regional plans for the country office
• Updating the ERMF to manage risk for the Rwanda office.
• The provision of professional, cost-effective and quality contracted services for premises, maintenance, and security, providing a comfortable, healthy, and safe working environment for all staff.
• Assisting with the implementation of the Business Continuity Plan.
• Health and Safety – Ensuring that procedures are in place and communicated to staff

Role-specific knowledge and experience:

Essential requirements:

• First Degree
• Part-qualified chartered accountant (ACCA/CPA/CIMA or equivalent)
• Basic accounting knowledge
• At least 2 years of working experience in Finance and Resources
• Good working knowledge of Microsoft packages

Desirable:

• Knowledge of local payroll regulations and processes
• At least 1 years experience in a SAP-operated accounts department

Further Information

• Pay Band – 4
• Remuneration: RWD 1,275,851.00 Per Month
• Contract Type – Indefinite Contract
• Location – Kigali, Rwanda
• Additional information:
• Language requirements: Good written and spoken English and Kinyarwanda (Aptis – B1)
• Occasional unsocial hours, weekend work, flexible working, availability to travel when required, possible travel for training/work.
• The role holder must have existing rights to live and work in the country in which the role is based.
• Closing Date – 5 February 2023 Applications will close at 23:59 East Africa Time

A connected and trusted UK in a more connected and trusted world.

Equality , Diversity, and Inclusion (EDI) Statement

The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment.  We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability.  All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.

The British Council is committed to safeguarding children, young people and adults who we work with.

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.

If you have any problems with your application please email  [email protected]

Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ‘ASK HR’ email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.

CLICK HERE TO APPLY >>>>