Position title

Program Manager – Filter Distribution(Rwanda)

Location(s)

SPOUTS of Water Rwanda Ltd, Rubavu office

Road Petite Barrière, Kivumu Cell, Gisenyi Sector, Rubavu District Western Province.

Reporting line(s) and networks

Reports to Rwanda Strategic Programs Manager

Special conditions

Some travel will be required between the SPOUTS office and other parts of Rwanda and sometimes within East Africa in response to the demands of the program.

Position Summary

Responsible for field and operational activities within filter-carbon programs in Rwanda. You will be tasked with developing and implementing strategies to help the filters-carbon program achieve its set goals.

JOB PROFILE

Duties and Responsibilities

Duties and responsibilities

Strategic

1. Planning and Decision Making

• Contribute as a member of management to SPOUTS’ strategic planning and decision making.
•  Maintain and implement strategy covering filter distributions to support the growth and sustainability of the project.
• Development and implementation of policies, processes and practices.
• Overall management of filter-carbon  programs field and operations activities in Rwanda.

2. Budgeting

• Own and manage the budget for filter-carbon programs.
• Focus on resource utilization, allocation and accountability across the programs.

3. Operational

• Plan for all  filters distribution in Rwanda under Strategic Programs’ activities.
• Monitor and supervise filters distribution across Rwanda.
• Complete program operational requirements by ensuring regular preparation of reports, scheduling and assigning employees and following up on work results.
• Ensure the preparation of accurate distribution, field expenses reports, analyse trends and results in relation to goals and present them to the management team.
• Ensure that all reporting of program metrics is regarded as a priority by program staff and that accurate and current information is available to reflect business results at all times.
• Undertake employee management in order to deliver quality performance outcomes across the field staff in Rwanda.
• Manage, develop, coach, control, and motivate team members to develop their skill to ensure that a high professional standard is achieved and monthly distribution targets are met.
• Ensure there is a mechanism in place to monitor individual performance, assess progress and provide feedback to support individual development.
• Assess the strengths and weaknesses of the team and manage the team accordingly, including undertaking recruitment and coordinating training as required to expand the program.
• Manage communications through media relations, social media and other channels as approved by Supervisor.
• Help build positive relations within the team and external parties.
• Provide input towards the growth and development of filter-carbon programs within the project.
• Liaise with the SPOUTS Operations team for all inventory management, logistics and clearance activities.
• Prepare consistent accountability for all the disbursement.
• Any other duties as assigned by Supervisor .

PERSONAL PROFILE:

Capabilities

Within the context of the main responsibilities and accountabilities of the role, the employee is expected to demonstrate the following capabilities:

•  Applies broad-based knowledge to manage responsibilities, account for resources and ensure compliance with relevant legislation and standards.
• A successful track record in setting priorities, managing work demands and evaluating progress while remaining responsive to changing priorities.
• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
•  Commitment to mentoring and training staff to maximize individual and organization goals.
• Personal qualities of integrity, credibility, and dedication to the mission of SPOUTS.
•  Works well in a multi-functional and multi-cultural team.

Qualifications/ Experience

• Over 5 years of proven experience as an operations or project manager or relevant position.
• Knowledge of project management, strategy, operations and policy development.
•  Knowledge of budgeting, bookkeeping and reporting.
•  Proficient in MS Office.
• Excellent time-management and organizational skills.
• Outstanding verbal and written communication skills.
• Detail-oriented and efficient.
•  A Bachelor’s Degree in Business Administration or other relevant fields.

Language requirements

A High level of competence in spoken and written English language and Kinyarwanda.