Sponsorship Coordinator Job at Plan International Rwanda – Career Opportunity in Rwanda

Vacancy title:
Sponsorship Coordinator

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Management ]

Jobs at:

Plan International Rwanda

Deadline of this Job:
15 October 2020  

Duty Station:
Within Rwanda , Kigali , East Africa

Date Posted: Thursday, October 08, 2020 , Base Salary: Not Disclosed

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries. KOICA started its first development cooperation with the Government of Rwanda in 2006, and the KOICA Rwanda Office was officially established in 2011, as attache to the Embassy of the Korean government, to extend and strengthen its development activities in the country. Located in the compound of the Korean Embassy, KOICA Rwanda Office is constantly seeking to enhance its performance, relations, and engagement with various stakeholders involved in development. KOICA Rwanda Office is therefore looking for competent candidates for the position of Education & ICT Specialist. .

• Support CDFs to train community volunteers, Sponsored Children and Families in Sponsorship
• Participate in program/projects design, implementation as well as monitoring and evaluation
• Participate in Preparation of annual budget and Annual Plan for Bugesera office
• Ensure that Child Protection Policies are adhered to and properly implemented in both Gatsibo and Bugesera PUs
• Ensure each CDF produce at least 50 Home visit reports per month for physical verification of SCs
• Train Program area Staff in sponsorship requirement
• Review with CDFs and update the Sponsored Children (SCs) files
• Ensure that NOI queries are responded to and hardcopies are filed.
• Verify that Program area is sending good quality communications (ensure that SCIs, SCUs, SCCs and SCR are thoroughly checked against their quality before sending them)
• Coordinate with Country Office all administrative issues related to Sponsorship
• Ensure the maintenance and strengthening of linkages, networks and collaboration between Plan and Sponsored Families and their associations/groups, local government offices and the NGOs within the area of jurisdiction.
• Support staff (supervisees) to develop clear individual accountability plans and facilitate interim and annual staff performance Appraisal
• Take the lead in the production of key sponsorship communication deliverables such as area documents (PAOs, PAUs)
• Support the development of PU caseload management strategy in the PULTP and coordinate phase in (opening new communities and enrolling new sponsored children) and phase out.
Help design goals for strategy
• Ensure that children are involved and participate in all sponsorship and program activities
• Participate in the development of BR section of the CS
• Participate in the development of sponsorship budgets and properly manage them in collaboration with PAM and SM.
• Ensure quality/value for money in the implementation of planned activities
• Establish, monitor and achieve accountability standards of effectiveness and efficiency in BR.
Management of partnerships, growth/enrolment
Ensure that:
• Target growth level is achieved
• Effectively portray a positive image of Plan International Rwanda
• Sponsor visits are tracked from Childdata and reports are produced timely and accurately
• Facilitate the awareness creation and raising in sponsorship and Plan’s work in new program areas
• Ensure that only eligible families are enrolled-house to house.
• Develop/design training materials and work plan for enrolment and community awareness
Ensure that staff follow the localized enrolment criteria in the community effectively and efficiently
Production of Quality Sponsorship Communication in line with CCCD
• Ensure communication production is participatory and reflects the children’ voice
• Ensure that sponsorship items (of high quality are positive, engaging and real, with no backlogs,
• Timely provide ChildData Reports and PU Production reports
• Supervise the Photographs exercise for pooled children and ensure they are uploaded into Child Data within 3 working days from the time batch is processed
• Participate in the generation of Annual Report and Annual Plan
• Management of Corporate sponsorship transactions
• Manage the coordination of data entry in child data and other sponsorship systems.
• Ensure that all sponsorship products and services meet quality standards, are accurate, timely and complete as specified in the Sponsorship Manual
Management of Gifts and VIP communications
• Ensure that VIP sponsorship communications are of good quality and timely
• Ensure that sensitive gifts are delivered by the frontline staff and photos of SC taken, and tracked within a week upon receipt.
• Ensure the verification of gifts with to-do-lists before distribution to field staff.
Empowerment and sustainability
• Ensure the Sponsorship Community Volunteers (CVs), children, their families and community members are properly trained to take care of 100% of sponsorship activities
• Monitor and evaluate the performance of and conduct fresh training in areas identified with gaps
• Actively participate in local RM as a Member of Resource Mobilization Team
Programmatic Responsibilities
• Ensure that all data generated is analysed and used for programmatic planning (BI)
• Monitor equitable distribution of projects in sponsorship communities (villages)
Dealing with Problems:
• Ability to rationalise and make quick decisions
• Able to prioritise work effectively for execution with limited resources
• Dealing with problems related to timely delivery of the sponsorship communications.
Key relationships
Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
The post holder will be required to extend relations with PAM, SM,CDFs, Sponsorship staff, CVs as well as external Stakeholders ( NOs, sponsors, sponsored children, community groups) .
Technical expertise, skills and knowledge

Job Skills: Not Specified

• University degree in Computer science, Social Science, Management, development studies or related field
• Proven practical experience in similar position within NGO environment
• Proven track record of interest in the well-being of disadvantaged communities.
Skills Specific to the Post
• Ability to work in a multi-disciplinary and multicultural environment
• Strong team building and motivational skills
• Strong negotiation, facilitating and influencing skills
• Proficient in computer skills and use of relevant software and other applications
• Excellent planning and organization skills
• Ability to work under pressure
• Ability to be part of and supervise working teams
• Highly effective networking and inter-personal skills,
• Excellent knowledge of donors’ policies and procedures
• Excellent Communication and writing skills – fluent in oral and written English
Plan International’s Values in Practice
We are open and accountable
• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.
We work well together
• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment
Level of contact with children
• High level: Frequent interaction with children.
Deadline of Application : 15 October 2020

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

Work Hours: 8


Job application procedure
Please note that this role is National position, only rwandan applicants will be considered and females are mostly encouraged to apply.
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme https://www.schr.info/the-misconduct-disclosure-scheme . In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
Follow the link below to apply: https://career5.successfactors.eu/sfcareer/jobreqcareerpvt?jobId=38756&company=PlanInt&st=46FC5C93A62B956AE8596EA5E63C21E15856058C  

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