Executive Assistant Job at Business Development Fund Ltd – Career Opportunity in Rwanda

Vacancy title:
Executive Assistant

[ Type: FULL TIME , Industry: Public Administration, and Government , Category: Admin & Office ]

Jobs at:

Business Development Fund Ltd

Deadline of this Job:
21 January 2021  

Duty Station:
Within Rwanda , Kigali , East Africa

Date Posted: Friday, January 08, 2021 , Base Salary: Not Disclosed

BDF ltd is a public limited company whose mission is to promote SME Development through provision of financial and non-financial services to enhance the lending mechanisms of financial institutions as the leading institution in facilitating both companies and individual bankable projects to access financial services, through provision of financial facilities and business advisory services for national development.
With the above mandate, BDF wishes to recruit a Qualified and self-motivated Executive Assistant in the office of Chief Executive Officer (CEO) at BDF Head Office:
1. Position: Executive Assistant (1)
Reporting to both: Chief Executive Officer (CEO) and Deputy CEO
Office Location: BDF Headquarters
Job Purpose:
The purpose of the position is to provide administrative support to senior staff in the corporate support department and Units to facilitate efficient delivery of strategic tasks. .

Duties and Responsibilities:
a) Maintain the Executive’s office records and documents by ensuring proper record keeping and cataloguing;
b) Maintain the Executive’s diary and calendar of events to ensure that there are no overlaps, delays or overruns;
c) Prepare reports for the Executive’s as per the agreed reporting framework, in compliance with the BDF reporting framework;
d) Receive and attend to the CEO and Deputy CEO’s visitors;
e) Facilitate the Executive’s meetings and other engagements with various stakeholders by liaising with the organizers and briefing accordingly;
f) Ensure Executive’s welfare is taken care of by requesting for transport as required and ensuring that they access reports, newspapers, and other materials as necessary;
g) Receive, analyze and present a brief to the Executive’s on all issues directed to the office;
h) Communicate to the Executive’s on requests or concerns from stakeholders;
i) Follow up on the Executive’s circulars and memos for feedback.

Job Skills: Not Specified

Requirements and Qualifications
a) Must be a Rwandan;
b) Female candidates are encouraged to apply;
c) Age limit 35 years old;
d) Bachelor’s degree in either Business administration, Office Management, or a relevant field. Fair level of understanding financials is an added value;
e) Relevantprogressive experience of three (3) years;
f) Knowledge of secretarial services;
g) Knowledge of front and back-office operations;
h) Computer application skills;
i) Time management;
j) Excellent interpersonal and teamwork skills;
k) Communication skills. Fluent in Kinyarwanda and English while knowledge of French is an added value.

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

Work Hours: 8


Job application procedure
Please submit your application letter with signed Curriculum Vitae, notified copies of academic and professional certificates, copies of Identity card and contact details of three references to BDF office Reception, Avenue de la Justice, to attention of Human Resource and Administration Manager not later than 21st January 2021 at 11 A.M.
NB: BDF will contact only those who will be shortlisted.

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