- Company: Rwanda Revenue Authority
- Location: Zambia
- State: Rwanda
- Job type: Full-Time
- Job category: Administrative/Secretarial Jobs in Rwanda
The Post is on Grade 3
Under the supervision of the Deputy Commissioner SMTO, the Administrative Assistant monitors the correspondences, phone call, do all required filing, arrange meetings and facilitate him/ her to perform his/her duties efficiently and effectively.
-Monitors all correspondences and phone communications within the office;
-Submit outgoing correspondences to the Head of Department for signature;
-Makes all necessary arrangements to ensure smooth attendance to the meetings;
-Assists with typing and other administrative matters in the Department;
-Ensure the filing system is updated and well maintained;
-Relay all information from the Head of Department’s office to other staff members
-Ensure the office’s are clean and tidy;
-Maintain the Head of Department’s diary;
-Provide necessary refreshments to Head of Department , visitors and meeting attendants;
-Photocopy and bind departmental documents when necessary;
-Monitor and follow up correspondences’ responses or claims ;
-Perform other related duties as assigned by the supervisor.
Qualifications, skills and competencies
Degree in Office Administration and Management, Public Administration or Advanced Diploma (A1) with Secretarial Studies.
1 year work experience for Degree Holder or 3 years working experience for Advanced Diploma (A1) Holder.
Typing speed of at least 50 words per minute;
Ability to follow specified procedures;
Excellent communication skills;
Attentive to details;
Ability to maintain accurate records;
Fluent in English or French;
Office management skills;
Stress Management skills.
Time management skills
Interested candidates should download the “Job application form” from the RRA website rra.gov.rw .
Attach an application letter addressed to Commissioner General, a well-filled RRA Job application form, Curriculum Vitae, a copy of National Identity Card, copy of Degree, Certificates and all Academic Transcripts as per the required qualifications should be sent to firstname.lastname@example.org not later than 04/09/2019, at 5:00 pm