Administrative Assistant at Rwanda Revenue Authority

The Post is on Grade 3

Under the supervision of the Deputy Commissioner SMTO, the Administrative Assistant monitors the correspondences, phone call, do all required filing, arrange meetings and facilitate him/ her to perform his/her duties efficiently and effectively.

Responsibilities:

-Monitors all correspondences and phone communications within the office;

-Submit outgoing correspondences to the Head of Department for signature;

-Makes all necessary arrangements to ensure smooth attendance to the meetings;

-Assists with typing and other administrative matters in the Department;

-Ensure the filing system is updated and well maintained;

-Relay all information from the Head of Department’s office to other staff members

-Ensure the office’s are clean and tidy;

-Maintain the Head of Department’s diary;

-Provide necessary refreshments to Head of Department , visitors and meeting attendants;

-Photocopy and bind departmental documents when necessary;

-Monitor and follow up correspondences’ responses or claims ;

-Perform other related duties as assigned by the supervisor.

Qualifications, skills and competencies

Degree in Office Administration and Management, Public Administration or Advanced Diploma (A1) with Secretarial Studies.
1 year work experience for Degree Holder or 3 years working experience for Advanced Diploma (A1) Holder.
Typing speed of at least 50 words per minute;
Ability to follow specified procedures;
Filing skills;
Computer skills;
Excellent communication skills;
Attentive to details;
Confidentiality ;
Ability to maintain accurate records;
Fluent in English or French;
Office management skills;
Stress Management skills.
Time management skills

Interested candidates should download the “Job application form” from the RRA website  rra.gov.rw .

Attach an application letter addressed to Commissioner General, a well-filled RRA Job application form, Curriculum Vitae, a copy of National Identity Card, copy of Degree, Certificates and all Academic Transcripts as per the required qualifications should be sent to   recruitment@rra.gov.rw  not later than 04/09/2019, at 5:00 pm

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