Executive secretary job at BK Foundation

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Vacancy title:
Executive secretary

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Management ]

Jobs at:

BK Foundation

Deadline of this Job:
30 December 2022  

Duty Station:
Within Rwanda , Kigali , East Africa

Date Posted: Monday, December 05, 2022 , Base Salary: Not Disclosed

Executive secretary – BK Foundation
BK Group has been an integral part of the local and international Rwandan community for many years, by giving back to the less privileged to benefit the overall development of the country. BK Group is now widely recognized as a responsible corporate citizen, a pace setter and industry leader. Wanting to amplify its efforts to further benefit its community and country, BK Group is launching a philanthropic foundation to effectively support communities through initiatives which align with BK Group’s overall mission and corporate goals.
The BK Foundation provides grant funding to organizations to achieve measureable impact for the betterment of the people and country of Rwanda. By addressing unmet needs in the areas of education, innovation and enviromental conservation, plus engaging strong partners, the BK Foundation will support key opportunity areas within Rwanda. Most importantly, the BK Foundation will become the leading entity within Rwanda making a meaningful difference through its influence and investments.
Reporting line
Chairperson, BK Foundation
Purpose of the job
The Executive Secretary (ES) provides leadership and direction in fulfilling and advancing the mission of the BK Foundation. The ES is responsible for leading the Foundation in its achievement of its operational and strategic goals including the success of the BK Foundation’s fund and donor development, fiscal management, grants and program operations, Environmental, Social, and Governance (ESG) oversight, Foundation Council relations, human capital management, community relations and administrative matters.
Essential Responsibilities
A. Strategy Development and Planning
• In collaboration with the Foundation Council, staff and other key stakeholders, the ES develops and executes the Foundation’s strategic plan, long term goals and operational plans in line with that of the Rwanda Vision 2050 and BK Group’s overall strategic plans.
B. Fund and Donor Development
• Ensures a sustainable asset base by stewarding the BK Group relationship to ensure continued long-term funding for the BK Foundation with sound fiscal management.
• Act as liaison between BK Group and the BK Foundation, continuously encouraging stakeholders to be active and involved.
• Oversees all fund development and fund-raising activities including: grant writing, cultivation and stewardship of donors, event planning, and identifying new sources of donors.
C. Fiscal Management
• Ensures the BK Foundation has the financial where-with-all to thrive and deliver on its mission, iincluding the necessary financial discipline and investment in resources needed to achieve its goals.
• Oversees the preparation and management of the annual budget including expense management.
D. Grants and Philanthropic Leadership Program Management
• Oversees the BK Foundation’s philanthropic leadership efforts and all grant making activities.
• Develops new programming ideas and initiatives to benefit the BK Foundation in accordance with its grant making guidelines.
E. Environmental, Social, and Governance
• Full oversight on development and implementation of environmental, social, and corporate governance policies and procedures which relate to the BK Group.
• Engage technical expertise on key issues related to environmental and social impact assessment and on sustainability risks in the design, preparation, implementation, and supervision of BK Group’s operations taking into consideration best industry practices and standards.
F. Foundation Council Relations
• Cultivates partnerships with the BK Foundation Council members and leads Foundation Council development activities.
• Assists in the recruitment of new BK Foundation Council members.
• Oversees the preparation and distribution of BK foundation Council / Committee materials and works with the BK Foundation Council leadership to implement Council decisions.
G. Human Capital Management
• Ensures the BK Foundation has the necessary resources to achieve its goals and its mission.
• Manages the BK Foundation’s human capital including: hiring, termination, ongoing staff development and providing verbal and/or written evaluations of staff.
• Informs the Foundation Council regarding staffing issues as appropriate.
• Ensures all policies and procedures related to BK Group HR are well implemented within the BK Foundation.
H. Community Relations
• Promotes the BK Foundation’s visibility through participation and membership in community forums, civic organizations, and activities that align with the BK Foundation’s mission and vision.
• Serves as the Foundation’s representative to the public, provides education in understanding the BK Foundation’s interests, mission, and concerns.
• Directs the BK Group Marketing Team in developing and implementing a strategic marketing plan which provides a clear and concise message of the BK Foundation’s mission.
I. Administrative Management
• Leads and oversees the administrative components of the BK Foundation including grant contracts and outside consultants.
• Works with the BK Group legal counsel to ensure legal and regulatory compliance in all aspects of the BK Foundation’s operations and maintaining the BK Foundation’s certification with Rwandan Governance Board (RGB).
• Designs, reviews, maintains and implements all operational policies and guidelines for the BK Foundation.
• Ensures the Foundation has the appropriate communication systems, physical space and technology to operate efficiently and effectively.
• Maintains current skills and knowledge of best practices within the field of philanthropy, attending seminars and professional training institutes as appropriate. Requirements and Skills:
• Excellent organizational, interpersonal and networking skills with large groups with individuals one on one;
• Demonstrated experience Foundations’ management and team management;
• Master’s Degree in Nonprofit Management, Business Administration, Finance, Economics, Sociology or its equivalent;
• 5-10 years successful senior leadership experience at a social impact organization;
• Commitment to results; ‘can-do” mindset with emphasis on accountability;
• Experience at change leadership and change management;
• Strong motivational and staff leadership abilities;
• Media and Social Media management skills;
• Excellent communication and presentation skills;
• Sense of humor, integrity, impeccable work ethic.
Job Information:
• Location: Kigali, Rwanda
• Position Title: Executive Secretary
• Company Name: BK Foundation
• Job Function: Leadership & Direction of the BK Foundation
• Job Type: Full-time
• Job Duration: Indefinite
• Required Travel: 0-10%
• Media and Social Media management skills;
• Excellent communication and presentation skills;
• Sense of humor, integrity, impeccable work ethic

Job Experience: No Requirements
Work Hours: 8 
Bachelor Degree

Job application procedure
• BK Foundation is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. Women are encouraged to apply.
• Submit your CV to [email protected] . 10th December 2022.