Executive Secretary Job at Duhozanye Organization – Career Opportunity in Rwanda

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Vacancy title:
Executive Secretary

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Management ]

Jobs at:

Duhozanye Organization

Deadline of this Job:
26 March 2021  

Duty Station:
Within Rwanda , Kigali , East Africa

Summary
Date Posted: Tuesday, March 23, 2021 , Base Salary: Not Disclosed


JOB DETAILS:
INTRODUCTION
Duhozanye is a Non- Governmental Organization legally operating in Rwanda granted legal personality No 131/11 of 2003 whose mission is “to ensure the socio-economic rehabilitation of widows and orphans of the genocide in order to integrate them into everyday life so that they can particularly striving for self-reliance and generally participate in the development of the country”. To achieve her mission ensuring social economic empowerment of women with a focus on widows of genocide against the Tutsi and other marginalized vulnerable women in the community, Duhozanye need to recruit the following suitable staff: 1. Executive Secretary. .

ROLES AND RESPONSIBILITIES
• Organize the activities of preparation and development of the strategic and operational plan and ensure that the various organs of the Organization are involved;
• Submit the strategic plan to the board of directors for adoption and ensure its implementation and impact on the target groups;
• Verify and approve the financial report prepared by the Finance Department and submit it to the Board of Directors for analysis and approval;
• Also approve activity reports from the various programs and submit them to the Board of Directors for analysis and approval;
• Prepare all documentation relating to legal acts and constantly monitor compliance with the rules and laws governing the associative life;
• Authorize expenses, sign the mission orders of the agents of the organization;
• Ensure the management of the staff of the organization;
• Keep the organization visible and ensure that its interventions bring beneficiaries to the desired changes.
• Evaluate the agents who are directly under his responsibility and in the last row all the other agents
• Carry out any other task deemed useful for the smooth running of the DUHOZANYE Organization.
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders


SKILLS
• Demonstrated experience working with civil society organizations, multi-donor agencies, and or developmental partners
• Good knowledge of civil society in Rwanda
• Proficient in MS office and back-office software
• In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of CSOs
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time management skills


QUALIFICATIONS
• Conduct research and prepare presentations or reports as assigned
• At least hold a bachelor’s degree or advanced diploma in Development Studies, Public administration, social sciences, education or any other related fields.
• Proven experience of 3 to 5 years as executive secretary or similar administrative role in civil society organizations


Work Hours: 8


Experience in Months: 36

Level of Education:
Bachelor Degree

 

Job application procedure

Interested candidates should address their application enclosed with a cover letter, Curriculum vitae, academic documents, and other certificates to the legal representative of Duhozanye Organization and delivered in a single PDF document to Duhozanye’s e-mail: [email protected]   not later than 26th March, 2021 at 5:00 pm. Duhozanye is an equal opportunity employer, and for this position female candidates are encouraged to apply