- Company: SOS Children’s Villages Rwanda
- Location: Zambia
- State: Rwanda
- Job type: Full-Time
- Job category: Administrative/Secretarial Jobs in Rwanda
TERMS OF REFERENCE- INSTITUTIONAL PARTNERSHIP DEVELOPMENT MANAGER
Position Summary – The Institutional Partnership Development Manager, works with the Director of Fund Development and Communication to mobilize institutional funding for SOS CVs Rwanda. He/she develops and implements institutional partnership strategies and is a key contributor to the growth of the funding portfolio as well as day to day donor relationship management with bilateral donors, international organizations, governmental institutions, embassies, and any other concerned national or international organization.
Location: The IPD Manager will be based at SOS CVs Rwanda National Office, Kigali
I. Specific Responsibilities
a) Fundraising and Donor Liaison
- Identify institutional partnership opportunities at the national local level (from bilateral, multilateral, international organizations and embassies and foundations)
- Coordinate with the program team to conduct assessments and feasibility studies that inform program design. Conduct background research relevant for designing projects
- Coordinate and write program proposals and be the link between program, finance and submit this to potential institutional donors
- Develop and maintain good relationships with donors by ensuring regular communication, knowledge exchange and effective reporting.
- Working with the National Director, be the link between SOS Rwanda and donors especially in the management of institutional funding contracts. Ensure regular communication with the SOS international and regional offices
- Coordinate, monitor and assess the quality of donor reporting making sure that donor requirements are met during the project implementation phase.
- Prepare and submit IPD monthly updates and quarterly reports to the regional office.
b) Donor Contract Management
- Responsible for Donor Contract Management (DCM) of institutional (restricted) grants, including contract preparation, development of consortium agreements, compliance with donor requirements and submission of reports.
- Develop and maintain a mechanism for management of institutional contracts.
- Ensure all funding files, (electronic, system and paper) are complete and kept up to date.
- Undertake routine donor contract administration for country programmes including maintenance of records on donor contracts in Rwanda
- Establish a close working relationship with the Finance Department and provide advice to ensure synergy in donor budgeting, contract management, and reporting.
d) Strategy, Capacity Building
- Develop and implement an institutional fundraising and partnership strategy in line with the needs of SOS Children’s Villages Rwanda and ensure this is infused within the national plans
- Review and implement the recommendations of the donor market survey
- Train and support relevant staff in Project Cycle Management and Logical Framework Approach
- Build fundraising capacity within the programme team, by training staff on funding policies donor relations, reporting, contract management, etc.
e) Partnership Development and Networking
- Establish and maintain regular contact with donors by organizing donor roundtables, face to face meetings, attending donor forums, etc
- Negotiate collaboration with partner institutions and government departments in support of SOS Rwanda subject to approval from the National director
- Assess and where possible develop partnerships and consortiums with other like-minded organizations for purposes of bidding for large donor projects.
- Represent SOS Rwanda in sector-level meetings (development and humanitarian/emergency) and other networking forums and use this to aggressively develop funding partnerships
- Participate in regional IPD networking and training forums and contribute to the development of new IPD strategies to improve practice
II. Performance Indicators
- Developed National Institutional Partnership Fundraising strategy
- Developed donor contract management mechanism
- Amount of funds (in USD) raised from institutional partners
- Number of proposal development processes launched, finalized and successful
- Number, frequency, timeliness, and quality of reporting (internal and external donor reports)
- Number and quality of capacity building/training/coaching conducted for staff
- Number of partnerships and coalitions built, agreements developed and signed with like-minded institutions
III. Qualifications, Experience, and Skills
- MANDATORY: Excellent spoken and written English Language skills are required.
- A holder of a Bachelor’s degree in development/social sciences (Sociology, Development Studies, Economics or related field). A Master’s degree in project management will be an added advantage.
- A thorough understanding of program design and development especially in the sectors of Child Protection, Livelihoods, Education, Health,
- He/she should have 5-8 years’ extensive experience in planning, securing and managing funds from institutional donors as well as a thorough understanding of development programming
- Potential candidates should demonstrate evidence of medium/large proposals they have developed and won (0.5 – 2M USD)
- A thorough understanding of Project Cycle Management, training approaches is required.
- The post holder should have the following competencies, leadership, innovation, flexibility, self-driven and have the ability to work very fast and under strict deadlines.
- He/she should be highly proficient in MS Word, Excel, Access, Power-point and the use of the Internet for research.
- The position requires excellent skills in proposal and report writing
- Excellent interpersonal, networking and communication skills with the ability to represent SOS CVs in donor forums, develop partnerships with other NGOs
- Experience of capacity building of non-funding staff in all aspects of funding and contract compliance
- Works effectively with others in a team situation to achieve fundraising targets.
- Organizational awareness – understanding how to get what information and who to keep informed.
The application dossier should contain a cover letter, detailed CV with three referees, copy of academic qualifications and a duly completed application form . Please indicate in the subject line “Institutional Partnership Development Manager” . The deadline for application is Monday 19 th August 2019.
Done at Kigali, 5th August 2019
SOS Children’s Villages Rwanda