Human Resource Officer A0 at Nyamagabe District

Job Responsibilities:
• Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to employment, training and development, compensation, labor relations, and employee relations;
• Develop, update and make sure that all policies and procedures on Human Resource Management are in place and implemented;
• Overall talent management strategy including workforce planning; recruiting; hiring; training and development; performance planning, management, and improvement; and succession planning;
• Oversee employment law compliance to regulatory concerns;
• Serve as a link between management and employees by handling problem solving;
• Advise managers on organizational policy matters such as equal employment opportunity;
• Amending and revising programs as necessary, in order to adapt to changes occurring in the work environment;
• Working in a team to produce programs that are satisfactory to all relevant parties in an organization, such as line managers, and senior managers;
• Manage all departmental performance issues;
• To provide training and guidance to departmental staff, senior managers, members on HR regulations;
• Manage recruitment and selection of employees and verify staff vacancies;
• Plan and conduct new employee orientation and induction processes and ensure job descriptions, performance agreements are issued for all new staff;
• Identify training and development needs within an organization through job analysis, appraisal schemes and regular consultation with departmental managers and human resources departments;
• Design and expanding training and development programs based on both the organization’s and the individual’s needs;
• Consider the costs of planned programs and keeping within budgets as assessing the return on investment of any training or development programs is becoming increasingly important;
• Monitoring and reviewing the progress of trainees through questionnaires and discussions with managers;
• Manage development and implementation of monitoring systems for departmental performance indicators and standards;
• Organize and manage the process of periodic and annual staff appraisals;
• Administer Performance management systems and benefits;
• Interpret and advising on employment legislation;
• Develop and implement policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence and interpreting and advising on employment legislation;
• Dealing with grievances and implementing disciplinary procedures;
• Monitor staff attendance activities;
• Provide information and assistance to staffs, supervisors on human resource and work related issues;
• Investigate and report on industrial accidents for insurance carriers;
• Analyze information and evaluate results to choose the best solution and solve problem;
• Administer and coordinate the process of contract renewals, prepare letters, coordinate with departments, and get approvals;
• Leave management;
• Update staffs list;
• Management of new staff in social health or other insurance;
• Interpret and advising on employment legislation;
• Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures;
• Maintains historical human resource records by designing a filing and retrieval system, keeping past and current records;
• Maintain records and compile statistical reports concerning personnel – related data such as hires, transfers, performance appraisals, contracts and absenteeism rates;
• Entering, transcribing, recording, storing, or maintaining information in written or electronic form;
• Performing day – to – day administrative tasks such as maintaining information files and processing paperwork;
• Prepare and monitor staff budget;
• Arrange payment for all invoices of Human Resource Development as per existing required procedures;
• Make monthly reconciliation report on total compensations to clarify the difference;
• Execute monthly payroll for employees timely;
• Complete social and health insurance, or other insurance benefits for employees every month upon case – by- case basis;
• Update staffs list & payroll of all staffs to Insurance Broker;
• Complete monthly personal income tax declaration for employees, and report to Finance Department;
• Follow up and record the new hires’ compensation structure;
• File all administrative mails related to remunerations;
• Submit monthly, quarterly and annually report to the supervisor;
• Perform other related duties as required.

Key Technical Skills & Knowledge required:
• Deep knowledge of Rwandan public service and labor laws;
• Knowledge in Conflict Management;
• knowledge of the regulations applying to payroll procedures;
• Knowledge of human resource concepts, practices, policies, and Procedures;
• Problem Solving Skills;
• Computer Skills;
• Judgment & Decision Making Skills;
• Time management Skills;
• Interview Skills;
• High analytical Skills;
• Teamworking Skills;
• Fluency in Kinyarwanda, English and/ or French; knowledge of all is an advantage

Job Qualifications:
• A0 in Human Resources Management ,Management, Public Administration, Administrative Sciences

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