Grants and Communications Officer
Jobs at:Concern Worldwide
Deadline of this Job:
30 December 2020
Within Rwanda , Kigali , East Africa
Date Posted: Tuesday, December 15, 2020 , Base Salary: Not Disclosed
The job holder will support the country team in the design and development of new programmes. S/he will support the development and implementation of the advocacy and communication strategy for CWR and ensures that all CWR programmes will be appropriately documented. S/he will support the Country team in writing and editing reports for the line Ministry(s), Local Government, and Community stakeholders, Partners, Donors and Head Office. The post-holder will enhance the country programmes’ capacity in report writing through researching, disseminating, documenting information and sharing best programming practices. As a Focal Point Person for CHS, the job holder will support the achievement of the organisation’s accountability objectives, with a particular focus on criterion 4, humanitarian response is based on communication, participation and feedback, of the Core Humanitarian Standards on Quality and Accountability. The job holder will provide operational support within the Kigali office as required. .
• Support country team in reviewing donor guidelines and prepare the process of programme design and development
• Support team in the formulation of new programmes by developing successful concept notes and full proposals
• Develop and update the donor matrix for existing and potential in-country donors and scan for available funding opportunities
• Support programme team in using the Grant Management System and ensure the country page is frequently updated
• Compile and complete timely quality donor reports according to donor requirements
• Support country team to maintain contacts donor links through external peer groups Rwanda
Documentation and Reporting
• To gather, translate, edit and improve the quality of reports in style, presentation and analysis and compile and present programme information in an accessible manner.
• To produce periodical reports and submit them to relevant authorities in a timely manner, that is to say monthly reports to HQ, bi-annual and annual reports to Rwanda Governance Board via the online registration system, donor reports among others.
• To produce high quality programme progress reports, and other programme documents such as case studies, programme summaries and briefings as requested.
• To undertake secondary data/information review according to guidance from CM.
• To be familiar and up to date with reporting requirements and improve reports, based on drafts submitted by programme teams, according to Concern, GoR and donor guidelines.
• Document and share programme meeting minutes (Quarterly meetings, Annual Reviews and other important programme meetings).
Learning and Information Sharing
• Support the development, implementation and review of the advocacy and communication strategy for CWR programmes.
• Provide support to the country programme to meet the implementation of accountability commitments relating to continual learning.
• Provide support to country team in developing case studies, documenting success stories, lessons learned, issues and challenges to share externally.
• Ensure country programme learning is shared appropriately internally and externally via available platforms.
• In consultation with the programme manager(s), support participation in exhibition/open day functions to exchange experience and publicize CWR work.
• To facilitate the production of promotional materials on CWR work.
• Participate in meetings at national level as designated by the Country Manager
• Provide timely reports on progress in the CHS commitments/implementation plan.
• Liaise with Systems, Finance, HR in relation to the progress on CHS commitments for reporting purposes.
• Ensure the implementation of Concern commitments as stated in the CHS implementation plan related to programmes.
• Develop a detailed implementation plan for commitments related to programmes.
• Support develop a detailed budget plan for commitments related to programmes.
• With the support of the CM and PM, coordinate the review of the CRM Guidelines and ensure they are rolled-out in accordance with CHS implementation plan timeline.
• Prepare ToR for consultants in relation to the production of materials/translation etc. in relation to our commitments in CHS and coordinate their work.
• Present on progress in programme related CHS activities at quarterly and annual programme review meetings (against the detailed implementation plan).
• Work with programme manager(s) to ensure adherence to CHS programme commitments and provide necessary support.
• Promote programme related CHS commitments amongst programme staff and with our partners.
Systems support – Kigali Office
• Contribute to ensuring the legal presence of Concern Worldwide in Rwanda as per Government of Rwanda requirement through completion of the online registration system of the regulatory body (RGB)
• Ensure smooth operations of the Kigali office
• Ensure all Kigali office supplies are included in the annual procurement plan, and available are in the Kigali office.
• Support the systems department in the procurement process of items and services where necessary.
• Ensure monthly payment requests for contracted suppliers are prepared/submitted to SSO for payment.
• Liaise with finance department to submit proof of payment for services rendered to Kigali office by suppliers on request.
• Support systems department with preparation for visitors to Concern Rwanda as required
• Provide general support to visitors and colleagues while working in Kigali
• Participate in planned SMP coordination meetings as the Kigali office focal point
• Oversee the status of IT equipment in the Kigali office and report any anomalies to SSO.
• Receive delivered mails/courier to Concern and remit to concerned management team members.
• Be prepared as you may be required to take an extra tasks and work extra hours during emergency periods, if they happen.
• Be prepared to suffer programme delays and other difficulties when emergency responses are happening
• To be familiar and comply with Concern Worldwide Staff Code of Conduct, and associated safeguarding policies (the Programme Participant Protection Policy (P4), Child safeguarding, human trafficking and Anti-Fraud and Whistle Blowing Policies)
• Be familiar and comply with Concern Worldwide Rwanda current Security Management Plan.
• Be familiar with Concern Worldwide Counter Terrorism Policy
• Undertake additional duties as mutually agreed with the Line Manager.
Qualifications and experience required:
• Diploma A1 in Social Sciences, Communications; English or related discipline;
• Strong communication, analytical and writing skills;
• 3 years progressive work experience in project proposal writing, Project communications or related field
• Excellent computer skills, with particular knowledge of Excel, PowerPoint;
• Fluent oral and written English and Kinyarwanda communication skills.
• Knowledge of French is an added advantage.
“Concern Worldwide Rwanda is committed to fight against HIV and AIDS and to promote a supportive working environment for those infected and/or affected.” Each staff member is required to contribute to achieve this commitment by:
• Raising awareness and on-going learning about HIV and AIDS issues
• Protecting him/herself and colleagues
• Sharing information with colleagues and actively contributing to fighting stigma and discrimination”.
• Be a Rwandan
• Be able to work independently as well as in a team
• Good organization, planning and management skills
• Ability to work under pressure and willingness to work long hours, weekends and overnight in fields
Note to applicants: Concern offers a competitive compensation and a good Benefits package including but not limited to: Medical insurance, 26 weeks paid maternity leave, 24 weeks paid maternity leave to adopting mother under Concern employment; 10 days paid paternity leave following the birth or adoption of a child; one hour for breastfeeding up to the first birthday. Concern pays also statutory contribution for their employees.
Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.
Please complete the Application form available in Kigali and Huye Concern offices or request form via the following email addresses: [email protected]; [email protected] and send it before or by 5:00 pm on 7th January 2021 to the following addresses: Seventh-Day Adventist Building, KN 4 Ave 65, Plot no 962, Ground, Kiyovu Kigali and CWR Huye office located at Kabutare village, Butare cell, Ngoma sector, Huye district. Only candidates meeting the above criteria will be shortlisted for an interview. Online applications will not be considered.
Work Hours: 8
Job application procedure
To apply please click here https://www.jobinrwanda.com/sites/default/files/job%20details%20files/Annex%2003%20Application%20Forma6e9df8d792add973e2613b6a44b731f.doc