Finance Manager & Deputy Corporate Services Manager – British High Commission

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality, and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category  

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory

Finance

Job Description (Roles and Responsibilities)  

Main purpose of job:

Run the accounting function of the UK’s presence in Rwanda and Burundi, and Deputise for the Corporate Services Manager to ensure effective Corporate Service provision. You will therefore play an important role in the management of UK’s activity in Rwanda and Burundi.

Roles and responsibilities

Financial Management

  • Take sole responsibility for the day to day operation, and long term planning of UK Government finances in Rwanda and Burundi. As a qualified accountant, you will be expected to ensure the highest fiduciary standards.
  • Monthly budget forecast and quarterly budget amendments into Hyperion
  • Ensure Kigali Network Post Accounting is prepared on time and all accounts reconciled
  • Assist our Liaison office in Bujumbura with any query related to accounting and Network Post Accounting (NPA).
  • Monitor Post FPCIs and KPI scores to ensure they are kept in green
  • Lead the Financial Planning (MTFP) exercise in collaboration with Hub to ensure Post budgets and forecasts are as accurate and neat as possible
  • Run the accounts in USD; RWF and Burundi Francs and ensure GPC or CCC payment requirements are followed
  • Work with our Global Processing Transaction Centre (GTPC) in Manila on any issue on dashboard such as Invoice on hold, Accruals, Open POs, etc.
  • Hold monthly Budget Holders meetings to discuss budgets and whether budget holders are on track to reach a full forecasted outturn
  • Ensure VAT claims are done and VAT reconciliation into GL is done on monthly basis
  • Quality check of Payroll before it is uploaded for processing staff salaries and ensure that staff salaries are paid on time as per SLAs
  • Other tasks as may be tasked by line manager.

Personnel Management

  • Line Manage staff in your section according to FCDO Good Line Manager Charter
  • Provide Local support during pay review processes, including monitoring of compliance with global minimum standards
  • Assist in preparing business cases for budget uplifts
  • Work with other key stakeholders to ensure all finance responsibilities are executed appropriately.

Internal controls and procurement

  • Responsible for checking supplier set up forms; suppliers invoices, payment batched before they are uploaded into the system
  • Suggest any new system that will help to safeguard FCDO resources
  • Check fixed asset register on OBIEE regularly to ensure that new assets are included
  • Complete the tax reconciliation tool on a monthly basis by following internal financial guidelines

Deputise for the Corporate Services Manager and as necessary, taking responsibility to ensure the Transport, Security, IT, and Estates teams are performing to agreed standards.

Resources managed  (staff and expenditure) :

2x A2(L) Finance Officer / Deputy Accountant

Approx GPB 1.9M budget per year

Essential qualifications, skills, and experience

  • Degree in Accounting or Finance or any related field
  • At least 5 years experience in accounting and or finance field
  • Professional Accounting qualification (CPA, ACCA, etc) is highly valued
  • Very good experience in Budgeting, forecasting, and budget monitoring
  • Very good knowledge and practical use of computer office applications and good knowledge of the application of MS-Word, MS-Advanced Excel, MS-PowerPoint.
  • Ability to organize and present data to SMT in an concise format
  • Excellent oral and written communication in English
  • Ability to understand and interpret policies, regulations, and rules, analyze and compile to ensure compliance
  • Strong analytical skills
  • Line Management experience preferable

Desirable qualifications, skills, and experience

  • Previous experience with a diplomatic mission or UN agency

Required competencies  

Leading and Communicating, Delivering Value for Money, Managing a Quality Service, Delivering at Pace

Application deadline : 24 December 2020

Grade  B3 (L)

Type of Position  Permanent

Region  Africa

Country/Territory  Rwanda

Location (City)  Kigali

Type of Post  British High Commission

Starting monthly salary ()  RWF 1,190,092

Start Date   Start Date – day Start Date – month Start Date – year18 January 2021

Other benefits and conditions of employment

Learning and development opportunities:

There is ample opportunity to develop with FCDO/Civil Service courses that offer world-class training incorporate service provision. We have a generous training budget and we encourage staff to identify training to improve their performance and aid their career progression, in consultation with their line-manager. Previous staff have studied for professional and university-based qualifications and conducted training in the region at in the UK .

Working patterns:

Normal hours are 0800-1700 Monday to Thursday; 0800-1200 on Friday, and out of hours responses to emergencies as necessary. We also encourage flexible working.

Any other information:

The British High Commission Kigali is an equal opportunities employer, dedicated to inclusivity, a diverse workforce, and valuing difference.

Staff recruited locally by the British High Commission Kigali are subject to Terms and Conditions of Service according to Rwandan employment law.

Staff are entitled to 25 leave day per year

BHC pays 8.6% of staff statutory pension

BHC pays 100% medical insurance for local staff covering the region.

  Additional information

  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit it, as no changes can be made once submitted.
  • The British High Commission will  never  request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Kigali are subject to Terms and Conditions of Service according to local employment law in Rwanda.
  • All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
  • The responsibility lies on the successful candidate to;
  • Obtain the relevant permit
  1. Pay fees for the permit
  2. Make arrangements to relocate
  3. Meet the costs to relocation
  • The British High Commission do not sponsor visas/work permits except where it may be local practice to do so.
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:  https://www.gov.uk/government/publications/civil-service-competency-framework  Please note:  EO=B3

To apply click here  https://fco.tal.net/vx/appcentre-ext/brand-0/candidate/so/pm/4/pl/1/opp/13447-Finance-Manager-Deputy-Corporate-Services-Manager-05-20-KG/en-GB

  • Reference checking and security clearances will be conducted on successful candidates.
  • Please log into your profile on the application system on a regular basis to review the status of your application.

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

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