Personal Assistant to the Rep Job at UNFPA – Career Opportunity in Rwanda

Vacancy title:
Personal Assistant to the Rep

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Admin & Office ]

Jobs at:


Deadline of this Job:
04 November 2020  

Duty Station:
Within Rwanda , Kigali , East Africa

Date Posted: Monday, October 26, 2020 , Base Salary: Not Disclosed

Job Title: Personal Assistant to the Rep
Level: G6
Position Number: 00005689
Location: Kigali, Rwanda
Full/Part time: Full time
Fixed term/Temporary: Fixed term
Rotational/Non Rotational: Non-rotational
Duration: 1 Year Renewable[i]
The Position:
The post is located in the Rwanda Country office and reports to the UNFPA Representative.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results. .

Job Responsibilities: Not Specified

Job Skills: Not Specified

Job Purpose:
The PA to the Rep provides senior level communications, administrative and secretarial support, maintaining full confidentiality in all aspects of assignment, maintenance of protocol procedures, information flow and follow-up on deadlines and commitments made. The PA to the Rep also provides organizational functions to the CO in terms of: providing effective communications support; ensuring facilitation of knowledge building and management; providing logistical support; and coordinating the secretarial services; as well as managing the incoming and outgoing mails.
Main Responsibilities/Expected Results:
• Ensures optimal communication flows between the Representative and the staff of the CO, as well as external counterparts, through effective use of written, verbal and electronic communication.
• Logs in Office Management Application System (OMAS) and routes incoming documents from the Implementing Partners to relevant staff; reviews and ensures all outgoing correspondences are in order before submitting to the Representative’s signature and registered in Office Management Application System (OMAS).

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

Work Hours: 8


Job application procedure
Please find attachment below for detailed information about the job position.  


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