Office Manager at ITM Africa Ltd

3 years ago

JOB VACANCY

POSITION : Office Manager

Location : Kigali, Rwanda

ITM Africa Ltd, an international company specializing in all HR solutions is recruiting an Office Manager

What you will do :

Maintain office supplies inventory, order and purchase items after prospecting market prices.
Develop and update the vendor tracker for better supplier management.
Responsible for maintenance of office equipment, including computers, copy machines and furniture.
Perform some receptionist duties when needed.
General clerical duties including photocopying, printing, prepare and modify documents including correspondence, drafts, memos, emails and reports when appropriate.
Insure appropriate inventory management.
Maintain electronic and hard copy filing system.
Handle requests for information and data.
Resolve administrative problems and inquiries
Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.
Prepare agendas for meetings and prepare meeting room
Record, compile, transcribe and distribute minutes of meetings
Organising company events or conferences
Coordinate and maintain records for staff, telephones, computers, parking card and petty cash
Ensure maintenance of company vehicles and control vehicle documentation. Buy fuel and ensure its consumption.
Control and report drivers’ routing and follow up on all vehicle related requisitions.
Supervise the office cleaning team to insure cleanliness at all time.
Ensure proper organisation of the office activities in a timely and orderly manner.
Report monthly on activities.
Perform any other tasks or duties requested by the line manager.

You will be a good fit if you have :