POSITION: OFFICE ADMINISTRATOR
DEPARTMENT: Administration & Operations
LOCATION: Kigali, Rwanda
EMPLOYMENT: Full-time
REPORTS TO Administration & Operations Manager
EXPERIENCE: Minimum 2 years DEADLINE [30th November 2026 ]
ROLE PURPOSE
Support smooth day-to-day office operations through administration, purchasing coordination, supplier follow-up, record keeping, facilities support and internal coordination.
SCOPE OF WORK
- Handle daily office administration, document control, filing and shared records.
- Coordinate approved purchasing and procurement of office supplies, equipment, materials and services.
- Request quotations, maintain supplier records, compare basic commercial information and follow up orders and deliveries.
- Manage office supplies, stock records, inventory counts and replenishment requests.
- Coordinate meeting rooms, facilities, vehicles/drivers, maintenance, vendors and routine service requests.
- Prepare and maintain schedules, trackers, purchase records, inventory records and administrative reports.
- Support internal departments with approved forms, records, meeting arrangements and general coordination.
- Follow up assigned requests to completion and escalate unusual or sensitive matters when needed.
QUALIFICATIONS & EXPERIENCE
Education: Diploma or equivalent qualification in Office Administration, Business Administration, Procurement, Operations, Business Support or a related field.
Experience: Minimum 2 years of relevant experience in administration, office operations, purchasing/procurement coordination or business support.
REQUIRED SKILLS
- Office administration and coordination
- Google Sheets and Microsoft Excel
- Purchasing/procurement coordination
- Google Drive, shared folders and shared documents
- Supplier and vendor communication
- Email, Word/Google Docs and general office computer skills
- Inventory and document management
- Strong organization, follow-up and attention to detail
LANGUAGE
Working English and fluent Kinyarwanda. Mandarin Chinese is an added advantage.
DIGITAL SKILLS
All applicants should be comfortable with Google Sheets, Microsoft Excel, Google Drive/shared folders, email, document creation and accurate electronic record keeping.