Administrative Assistant for the Tech Entrepreneurship Initiative Make-IT in Africa at GIZ Rwanda

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy and ICT (Information and Communications Technology).

The “Tech Entrepreneurship Initiative Make-IT in Africa” (https://Make-IT-initiative.org/africa/) promotes digital innovation for sustainable and inclusive development in Africa. In close collaboration with corporate and financing partners, social enterprises, hubs, and networks, ‘Make-IT in Africa’ supports the growth of an enabling environment for young start-ups in the digital economy in Rwanda, Ghana, Kenya, Nigeria and Tunisia – to facilitate better access to finance, markets and skills. As national coordinator for Make-IT in Africa Desk Accra, you will be one of two national representatives and be part of the Africa team of the Initiative.

GIZ Rwanda is searching candidate for the position of Administrative Assistant for the Tech Entrepreneurship Initiative Make-IT in Africa

A. Responsibilities

The Administrative assistant is responsible for:

Overall smooth, uninterrupted functioning of the project office. Maintenance of an overall good flow of communication and information in the project. Filing of documents according to GIZ procedures. Assisting in other accounting duties. The administrative assistant performs the following tasks:

B. Tasks

1. Secretariat work and services

Organizing, developing and overseeing office working processes in line with GIZ regulations Organizing events, workshops, and meetings. Taking notes and writes minutes of meetings. Managing incoming and outgoing correspondence (post, fax, email). Photocopying and scans documents as needed Drafting official letters independently. Keeping the schedule of the team leader and other component leaders Entering information/documents into and maintaining the electronic management information and paper-based filing system.

2. Administration

Creating and maintains a filing system for the office, treats the information confidentially, specifically in the areas of personnel and finance. Monitoring and verifies vehicle logbook and monitoring fuel consumption. Carrying out procurements on request of team leader according to GIZ regulations. Updating and maintains the inventory list of the Project Managing stock of stationery, consumables and other materials.

3. Other duties/additional tasks

Performs other duties and tasks at the request of management

C.Required qualifications, competences and experience

Qualifications

Bachelor’s degree in Finance, Business Administration or similar area

Professional experience

At least 1-3 years’ professional experience in a comparable position

Other knowledge, additional competences

Good working knowledge of ICT technologies and Start-up Ecosystem Very good knowledge of English and Kinyarwanda. French would be an asset Pro-active and open personality, willing to communicate with team and partners

How to Apply

Interested candidates should submit their application (motivation letter, updated CV, certificates, and references) until 11th August 2019 at 4:00 PM, by e-mail to  recruitment-rw@giz.de

The email attachment (max. size 2 MB) should be a PDF file. Please quote the job title in the subject.

Women and people with disability are especially encouraged to submit applications.

Only shortlisted candidates will be contacted for test and interview.

GIZ Office Rwanda

KN 41 St. / Nr.17, Kiyovu

P.O. Box 59, Kigali,

Rwanda

GIZ office Rwanda reserves all rights!!

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