Administrative Assistant at ITM Africa Ltd

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Job Description


POSITION : Administrative Assistant

Location : Kigali, Rwanda

ITM Africa Ltd,  an international company specializing in all HR solutions is recruiting an  Administrative Assistant

Purpose of position (role):

Under the supervision of the Operations Manager, handle administrative and office support activities for the company and ensure an efficient running of office operation.

What you will do :

  • Maintain office supplies inventory, order and purchase items after prospecting market prices.
  • Develop and update the vendor tracker for better supplier management.
  • Responsible for maintenance of office equipment, including computers, copy machines and furniture.
  • Perform some receptionist duties when needed.
  • General clerical duties including photocopying, printing, prepare and modify documents including correspondence, drafts, memos, emails and reports when appropriate.
  • Insure appropriate inventory management.
  • Maintain electronic and hard copy filing system.
  • Handle requests for information and data.
  • Resolve administrative problems and inquiries
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.
  • Prepare agendas for meetings and prepare meeting room
  • Record, compile, transcribe and distribute minutes of meetings
  • Organising company events or conferences
  • Coordinate and maintain records for staff, telephones, computers, parking card and petty cash
  • Ensure maintenance of company vehicles and control vehicle documentation. Buy fuel and ensure its consumption.
  • Control and report drivers’ routing and follow up on all vehicle related requisitions.
  • Supervise the office cleaning team to insure cleanliness at all time.
  • Ensure proper organisation of the office activities in a timely and orderly manner.
  • Report monthly on activities.
  • Perform any other tasks or duties requested by the line manager.

 You will be a good fit if you have :

  • Bachelor’s degree in management, finance or accounting or related field
  • Ability to plan, prioritize and organize
  • Ability to gather and monitor information
  • Good problem assessment and problem-solving skills
  • Attention to detail and accuracy
  • Customer service orientation
  • Team spirit
  • Good computer skills
  • Good communication skills
  • Facilitator
  • Fluency in English and good knowledge of French;
  • Pro-active
  • Dynamic

Method of Application
Submit your CV and Application on Company Website : Click Here
Closing Date : 30th November, 2022.