Rwanda Purchasing Coordinator Job at One Acre Fund – Career Opportunity in Rwanda

Vacancy title:
Rwanda Purchasing Coordinator

[ Type: FULL TIME , Industry: Agriculture , Category: Procurements ]


Jobs at:

One Acre Fund

Deadline of this Job:
03rd September 2019  

Duty Station:
Within Rwanda , Kigali , East Africa

Date Posted: Monday, August 19, 2019 , Base Salary: Not Disclosed

The Rwanda Procurement team is responsible for over $800,000 in spend each year across over 1,000 transactions and is responsible for every institutional goods/service including construction materials/services purchasing on behalf of over 100,000 smallholder farmers. This team purchases all items needed to keep our program running. Working with the Procurement team requires frequent written and verbal communication with our suppliers as well as the various teams within One Acre Fund that we are procuring operational goods and services for. We are seeking a Purchasing Coordinator to provide support to the Rwanda Procurement team in the purchase of construction materials/services and other operational goods. .

Job Responsibilities:
• Conduct market research related to construction materials, operational goods and service
• Reinforce the organization’s supplier database through continuous market researc
• Assess prevailing market prices in order to estimate financial savings made through the Procurement team
• Maintain long-term business relationships with the organization’s suppliers as well as identify and build new supplier relationships for new or existing products
• Purchase
• Execute request for quotations, supplier selection, and purchases from Kigali and regions
• Negotiate for the best prices for all purchased goods and service
• Follow-up with the Finance team to make sure suppliers are paid on time
• Build strong relationships with requesting departments, especially the Infrastructure team to understand their procurement needs
• Support Purchasing team on supplier and category management activities
• Quality check goods at delivery point and handle any quality/quantity issues with supplier
• Use quality checking tools/documents and share supporting documents with SAP Data Administrator in a timely manner
• Keep track of quality assurance activities and issues in dedicated tool/system
• Negotiate best delivery/payment terms with suppliers
• Ensure reception of goods at the organization’s Kigali office, HQ and different construction sites/stores.
• Collect all purchases’ supporting documents from suppliers and share with SAP Data Administrator in a timely manner
• Coordinate with the Transport team to book cars for goods’ shipments
• Control loading and off-loading of goods at the organization’s Kigali office, Rubengera HQ and construction sites
• Guarantee delivery traceability through use of dedicated documents/tools (e.g. delivery notes)
• Ensure shipments/deliveries are compliant with the organization’s transport policy
• Provide support on procurement projects execution (e.g. supplier database maintenance)
• Work with the Infrastructure team to elaborate procurement plans for their various construction projects
• Identify opportunities for cost savings through upstream supplier relationships

Job Skills: Not Specified

Job Qualifications:
• A diploma/degree in procurement/supply chain/Logistics/Construction Management/ civil engineering is preferred
• Experience in procurement or sales of construction materials/services is strongly preferred
• Advanced knowledge of construction materials/services
• Strong interpersonal and communication skills with suppliers, peers, and management
• You’re a dynamic and pro-active person with a can-do attitude
• Creativity and strong problem-solving skills
• The hands-on person who doesn’t take no for an answer and constantly looks for alternative solutions to problems
• A passion for world-class customer service
• Strong computer skills in at least Microsoft Word, Excel, and PowerPoint preferred
• Language: Fluent in English required, French preferred

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified


Job application procedure
Follow the link below to apply  


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