Executive Assistant Job at Sustainable Harvest Rwanda – Career Opportunity in Rwanda

Vacancy title:
Executive Assistant

[ Type: FULL TIME , Industry: Agriculture, Food, and Natural Resources , Category: Admin & Office ]

Jobs at:

Sustainable Harvest Rwanda

Deadline of this Job:
23 October 2020  

Duty Station:
Within Rwanda , Kigali , East Africa

Date Posted: Monday, October 05, 2020 , Base Salary: Not Disclosed

Sustainable Harvest Rwanda Ltd is a locally registered for profit social enterprise that does wholesales coffee sales business, run alongside a retail café, and connects smallholder coffee producers to the broader coffee market. The organization believes in transparency, innovation, inclusion, and most of all, great coffee. The Question Coffee Center is a project of Sustainable Growers Rwanda. SGR created the Question Coffee Center in 2015, as a place where farmers and cooperative managers can learn to taste coffee in the cupping lab, and to see how their product is used by consumers, thereby learning how to meet that consumer demand through quality improvements at the farm and cooperative level. .

The responsibilities are but not limited to:
• Be proactive in managing calendar meeting requests, executive travel requirements and logistics;
• Coordinate with the HR&Operations Manager to Schedule meetings and coordinate related logistics, such as room bookings, refreshments, and document preparation for all attendees;
• Plan, coordinate and ensure schedules are followed and respected, manage access to ensure order in the same;
• Monitor communication including email, print attachments and take care of materials as required;
• Give keen attention to accuracy and detail when dealing with a high volume of email correspondence and requests;
• Write routine correspondence with the ability to be proactive in identifying the need for writing;
• Bring order in the handling of a variety of documents, reports and information;
• Keep an accurate paper and electronic filing system to ensure quick and easy access to required document;
• Monitor all contracts and MOUs with different stakeholders;
• Build and maintain relationships with all employees and external contacts;
• Handle the distribution of mail and couriers;

Job Skills: Not Specified

• Bachelor degree in Administration or relevant field;
• 5 years of experience in Administration preferably supporting executives or senior managers;
• Be very proficient with current technology including; Microsoft Office, with an emphasis on presentations and email management;
• Excellent planning, prioritization and time management skills;
• Exceptional communication skills (written/verbal) and interpersonal skills;
• Ability to handle confidential information with careful discretion and integrity;
• Language English and Kinyarwanda, French will be an added advantage

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

Work Hours: 8


Job application procedure
Interested qualified candidates should send their application file (detailed CV, academic certificates, and cover letter) to [email protected]   not later than 23rd October 2020 The subject line must be: Job application for “title of the position” Only those who strictly meet the criteria should apply for this position Due to the expected high volume of applications, we cannot respond to all applications and will only be contacting shortlisted applicants.

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