SPIU Coordinator – Ministry of Finance and economic planning

Job – SPIU Coordinator

Organization- MINISTRY OF FINANCE AND ECONOMIC PLANNING

Level 1.IV

Reports To Minister

No. of Positions 1 Deadline 15/Dec/2020

Job Description

SPIU Unit Overview

This unit’s overall responsibility is management of all projects also referred to as the program management office within MINECOFIN. The SPIU concept was adopted by the Government of Rwanda (GoR) in 2011 to coordinate implementation of internal and external funded projects within public institutions. The reform creating SPIUs across Ministries and Public Agencies originated from the Cabinet resolution of 11th February 2011 with the overall objective of creating an effective institutional framework that guides the process of designing and implementing government projects that are earmarked to fast track realization of development targets envisaged in various sector strategic plans.

Role Summary:

The incumbent is responsible and accountable to the Minister of State in charge of National Treasury in the Ministry of Finance and Economic Planning. S/he also works closely with t all component heads (beneficiaries) in terms of needs identification, planning, implementation oversight, Measuring & Evaluation and reporting on progress of interventions that are supported through the SPIU.

This position will also work on fiduciary operations to ensure that there is compliance with national and donor financial and legal requirements. This person is the accounting officer and responsible for the day- to- day management of the affairs of the MINECOFIN SPIU and oversees all technical, organizational and financial management aspects of all projects in the implementation process.

Success in this senior management role, requires an expert in project management with a track record of managing donor funded projects; coupled with the ability to multi
– task and meet deadlines while exercising due diligence and being meticulous given that compliance to national or donor standards are required.

As a leader the role holder serves as a coach to the SPIU team. The incumbent needs to have a passion for developing and mentoring people, have a strong work ethic, demonstrate integrity, while managing projects with multiple stakeholders in government and the development partners.

Technical Key Responsibility Areas

1. Fiduciary Management of day- to- day SPIU operations

• Verify and sign on payments under SPIU
• Supervise provision of all required information on the programs/ projects to facilitate internal and external audits of the programs/ projects
• Supervise management and preservation of all records of the program and project in line with the program/ project requirements.
• Supervise work with the Procurement/ Finance Unit to ensure proper storage of procurement & financial records in line with the program/ project requirements

2. Project Design, Development and Management

• Consult with the component heads to identify key priorities for funding by the programs/ projects
• Takes lead in the preparation of draft programs/ project proposals under SPIU for review by the concerned departments and development partners
• Supervises preparation of quarterly/annual plans and related budgets for programs/ projects to be reviewed and approved by program/ project steering committees

3. Project Monitoring and Evaluation and Reporting

• Supervises compliance of implemented activities with the Program/ Project requirements
• Supervises preparation of reports (activity and financial) based on guideline. Co- manages mid- term reviews and end of project reviews conducted by the development partners

4. Stakeholder Engagement

• Attends all stipulated meetings articulated in the concerned credit/ grant agreements of development partners
• Hosts all the concerned appraisal/ supervision missions of the development partners
• Builds and strengthen partnerships with stakeholders in government and development partners as well as service providers

Key Performance Indicators

• Accurate Audit Reports for programs/ projects
• Increased satisfaction leading to further funding by development partners of identified priorities
• Speed and ease of disbursement and execution rate
• Positive reports with exceptional ratings from development partners

1. Leadership KRAs

• Performance Management: Manage employee performance e.g. Weekly/monthly continuous performance discussions and provision of feedback. Translate strategy into executable plans while motivating your team with clear direction by setting clear goals and KPIs each quarter.
• Behavioral Role Model: Emulate MINECOFIN’s values through your behavior through rewarding and voicing support for good behaviors as much as you reward technical competence.
• Team Engagement: Engage their employees and manage diversity within the workplace by encouraging and personally participating in employee engagement activities.
• Succession Planning: Develop the next leadership bench in your team through identifying and working with HR in developing your team’s talent potential e.g. coach, mentor and facilitate development of direct reports.

Leadership Performance Indicator

• Performance Management: Evidence of no. of performance conversations per week/month with individuals in team.
• Behavioral Role Model: % of cases, warnings or issues arising from the team members.
• Engagement: % of team
– building activities and positive feedback received during engagement from development partners
• Succession Planning: % of high potential individuals identified for succession planning in team.

Job Profile

At Least a Master’s degree in Project Management, Accounting, Finance, Business Administration, Economics with 3 years relevant working experience in managing Public Sector / Institutional externally funded projects or a Bachelors’ degree in the fore
– mentioned disciplines with 6 years relevant working experience.

• Conversant with procedures used in managing Donor funded projects;
• Should be computer literate;
• Should be fluent in English or French. A good command of other language is an added advantage
• Working knowledge of fiduciary operations in program/ project management (Financial Management; and Procurement)

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