Programme Associate – WFP Rwanda

WFP Rwanda seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

The selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Title: Programme Associate

Type of Appointment: Fixed Term

Level: GS_6

REPORTING TO: Head of Field office

DURATION: 12 Months (renewable based on the level of performance and availability of funding)

Duty Station: Karongi Field Office

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world  achieve Zero Hunger  in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In Rwanda, WFP works in partnership with the Government and other stakeholders to support national priorities for achieving food and nutrition security. This is done through direct implementation of integrated programmes targeting the most vulnerable people and strengthening national capacity to design, implement, and manage programmes for achieving zero hunger. Under its Country Strategic Plan (2019-2023), WFP’s support revolves around four strategic outcomes (SOs) as follows:

  • Strategic Outcome 1 (SO1) is designed to ensure that refugees and returnees in Rwanda have access to adequate and nutritious food at all times.
  • SO2 aims to ensure that vulnerable populations in food insecure communities and areas have improved access to adequate and nutritious foods all year.
  • SO3 focuses on ensuring that children under 5 years, adolescents, and pregnant and lactating women in Rwanda have improved access to nutritious foods and services to meet their nutritional needs all year.
  • SO4 targets smallholder farmers especially women and aims to provide opportunities for increased marketable surplus and access to the agricultural market through efficient supply chains by 2030.

ORGANIZATIONAL CONTEXT

This job is open in Rwanda Country Office/Karongi Field Office and the job holder will report to the Head of Field Office. At this level, the job holder will be expected to demonstrate responsibility and initiative to respond independently to various queries with only minimal guidance. This position requires an experienced individual with a degree of judgment in dealing with unforeseen operational problems daily and is expected to manage resources, coach, and coordinate staff. Within the delegated authority, the Programme Associate will be responsible for providing effective specialized support and technical analyses to policy and programme activities that effectively meet food assistance needs. She/he will oversee the overall coordination of the field activities and serve as Officer in Charge during the absence of Head of Field Office.

KEY ACCOUNTABILITIES (not all-inclusive )

The Programme Associate will be responsible for the following duties:

1. Provide technical support and assist in the development and implementation of various activities and processes within the specific area of work supporting alignment with wider programme policies and guidelines.
2. Provide specialized project management support to specific and/or defined programmes to ensure that the various activities are performed within the established targets following WFP’s policies and procedures.
3. Within the specific area of responsibility, prepare a range of reports and data analysis (e.g. food assistance needs, resource utilization, programme status, performance) and highlight trends/issues ensuring deliverables adhere to corporate standards and quality control.
4. Ensure and/or perform the accurate, timely recording of data within the specific technical area of work (e.g. assistance programmes, food security, and vulnerability assessments) and consistency of information presented to stakeholders.
5. Liaise with internal counterparts to support effective collaboration, implementation, and monitoring of ongoing project activities.
6. Coordinate and communicate with local partners, agencies, NGOs, and government institutions to perform accurate food security analyses and to ensure efficient delivery of food assistance.
7. Support the capacity building of WFP staff, cooperating partners, and national government within the specific technical area.
8. Act as a point of contact for resolution of a range of operational queries and problems within a specific technical area of responsibility.
9. Oversee and/or review the work of other support staff, providing practical advice and guidance, to contribute to delivering objectives to agreed standards and deadlines.
10. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
11. Serve as Officer in Charge during the absence of Head of Field Office and ensure the smooth development and programmes in place.

STANDARD MINIMUM QUALIFICATIONS

  • Education : Completion of University degree in Social development studies, project management, business administration, and other related studies.
  • Experience:  6 or more years of practical experience in the field of programmes implementation at the field level or monitoring and evaluation
  • Language Requirements:  Fluency in both written and oral communication in English and/or French with a working knowledge of the other. Fluency in Kinyarwanda is essential.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to the WFP team and partners in the field.
  •  Be a force for positive change: Implements new methods or tools to improve the team’s work processes and productivity.
  •  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
  •  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

  • Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues, and direct reports.
  •  Create an inclusive culture: Facilitates team-building activities to build rapport in their own unit.
  •  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within their own team.
  •  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

  • Encourage innovation & creative solutions: Identifies opportunities to be creative in their own work and to help the team be more innovative and accurate in their respective tasks and areas of work.
  •  Focus on getting results: Monitors the team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
  •  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
  •  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

  • Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
  •  Build strong external partnerships: Sets an example and provides guidance to the team on how to build relationships with external partners.
  •  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
  •  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behavior expected for the proficiency level
Programme Lifecycle & Food Assistance Demonstrates the ability to identify key variables and contextual factors that affect food assistance problems and programmes throughout the lifecycle to inform quality programme design or re-design.
Transfer Modalities (Food, Cash, Vouchers) Demonstrates the ability to implement, under guidance, food assistance programmes deploying the full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.
Broad Knowledge of Specialized Areas Understands basic technical concepts and data and their relevance to food assistance programmes.
Emergency Programming Displays the capacity to provide inputs into the development, implementation, and realignment of high-quality emergency programmes.
Strategic Policy Engagement w/Government Understands and applies basic principles of engagement with government counterparts at the national or local level.

OTHER SPECIFIC JOB REQUIREMENTS

This position requires an individual with substantial experience in managing emergency operations, refugee operations, livelihood, and resilience projects with good communication, and report writing skills.

  • Has experience working in a remote area is a plus
  • Has worked with technical teams (i.e. nutrition, livelihoods, etc.).
  • Has contributed to the implementation of programmes.
  • Has observed or assisted with policy discussions.
  • Fluency in both written and oral communication in English and/or French with a working knowledge of the other. Fluency in Kinyarwanda is essential.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Proven fieldwork experience with the UN/Government agencies or NGOs. General knowledge of UN system policies, rules, regulations, and procedures governing administration will be an asset.
  • Sound knowledge of food security and nutrition programs
  • Sound knowledge of MS Office software including MS WORD, EXCEL, and POWERPOINT
  • Good analytical skills; resourcefulness, initiative, the maturity of judgment, tact, negotiating skills; ability to communicate clearly both orally and in writing.

TERMS AND CONDITIONS

This position is open for one year with a possibility of renewal, depending on fund availability and satisfactory performance.

WFP offers a competitive compensation package that will be determined by the contract type and selected candidate’s qualifications and experience.

Please visit the following websites for detailed information on working with WFP.  http://www.wfp.org   Click on: “Our work” and “Countries” to learn more about WFP’s operations

DEADLINE FOR APPLICATIONS

The deadline for receiving applications is 16 November 2020.  

. Qualified female applicants are especially encouraged to apply

WFP has zero-tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

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