People and Culture (HR) Coordinator –Payroll Administration and HRIS at World Vision International Rwanda

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Job Description


People and Culture (HR) Coordinator –Payroll Administration and HRIS

World Vision is a child-focused Christian humanitarian organization implementing development programmes in 28 Districts of Rwanda. Our interventions are currently reaching more than 1.5 million people.

World Vision Rwanda seeks to hire a highly qualified, dedicated, and experienced national for the role of People and Culture (HR) Coordinator. This critical position will be based at the Kigali Head Office and reporting to the People and Culture Manager.

Purpose of the position:  

The job holder is responsible for Human Resource Information Systems (HRIS) management, payroll administration, and statutory deductions and declarations within World Vision Rwanda.

The major responsibilities include:

% Time

Major Activities

End Results Expected


HRIS (OurPeople System) Administration and Management.

  • As the WV Rwanda OurPeople system super user, maintain and update the WV Rwanda HR data in the Our People (HRIS) system.
  • Update all the People and Culture (P&C) data in the system
  •  Ensure that all available OurPeople system modules are fully operational with accurate and complete information for decision making
  • HR data maintained and updated in the OurPeople system
  • Zero error status of our people dashboard
  •  Our People system is fully operational with 100% accuracy and effectively utilized


Payroll Administration

  •  Collate and review all payroll related documents in preparation for payroll processing.
  • Compile and analyze monthly WV Rwanda staff compensation and benefits data in the payroll software
  •  Ensure accuracy and timeliness payment of the monthly salaries.
  •  Manage staff issues related to compensation and benefits
  • Keep the payroll system updated at all times
  •  Liaise with the payroll software service provider for any required support
  •  Provide support in conducting market surveys and benchmarks that will ensure that WV Rwanda stays competitive within the labour market
  • Prepare monthly declarations for Social Security contributions and income tax accurately and timely
  • Prepare all final payments for exiting staff
  • Process payments for casual staff, interns, and other payments processed by P&C
  • Accuracy and timeliness of the payroll ensured
  • The payroll system updated
  • Accuracy and timeliness of Social Security and Income tax declaration
  • Final pay for exiting staff is processed accurately and timely
  •  Good relationship maintained with the service provider


Capacity Building and Reporting

  • Train and assist WV Rwanda staff on the use of the our people (HRIS) system’s Employee Self Service and Manager Self Service options.
  • Produce reports and analysis from the OurPeople (HRIS) System for data quality assessment and other key performance measures required by WV
  •  Produce reports on staff turnover and workforce planning for senior leadership decision making

  • our people system users supported effectively
  • Timely and updated reports produced for decision making

Minimum education, training, and experience requirements to qualify for the position:

  • University Degree in Business Administration, Human Resources Management, Information Systems, or any other related field
  • A minimum of 2 years in HRIS and Payroll Administration
  • Excellent use of HR Information Systems
  • Proficiency in Systems Applications
  • Advanced knowledge on the use of Payroll systems

Preferred Skills, Knowledge, and Experience:

  • Experience in NGO
  • Excellent interpersonal skills
  • Excellent communication and negotiation skills
  • Ability to multi-task
  • Ability to work under pressure
  • Team player who is detail-oriented
  • Expert knowledge of local labour legislature
  • Ability to function in a cross-cultural environment


The salary is commensurate with qualifications and experience.

NB: Women are highly encouraged to apply.

Method of Application

Submit your CV and Application on Company Website : Click Here
Closing Date : 22nd April, 2021.