POSITION: HR OFFICER
DEPARTMENT: Human Resources
LOCATION: Kigali, Rwanda
EMPLOYMENT: Full-time
REPORTS TO HR Manager
EXPERIENCE: Minimum 2 years
DEADLINE [I30th November 2026]
ROLE PURPOSE
Support recruitment and employee administration through interview coordination, accurate employee records, attendance/leave tracking, onboarding, probation and HR reporting.
SCOPE OF WORK
- Prepare and coordinate approved job advertisements and maintain candidate application records.
- Support CV screening and arrange interviews between candidates and interviewers.
- Prepare interview schedules, candidate lists, interview forms and recruitment documentation.
- Maintain complete and confidential employee files, contracts, onboarding, probation, transfer and offboarding records.
- Maintain attendance, leave, absence, overtime and other employee records accurately.
- Prepare approved payroll-input records and provide them to Accounting/Finance before payroll cut-off.
- Track probation deadlines, evaluations, employee acknowledgements and required HR follow-up.
- Maintain HR trackers and reports using Google Sheets/Excel and organize shared HR files with appropriate access.
QUALIFICATIONS & EXPERIENCE
Education: Bachelor’s degree in Human Resources, Business Administration or a related field preferred. Equivalent demonstrated HR capability may also be considered.
Experience: Minimum 2 years of relevant experience in Human Resources, recruitment coordination, HR administration or employee-record management.
REQUIRED SKILLS
- Recruitment and interview coordination
- Onboarding, probation and offboarding coordination
- Employee-file and contract administration
- HR reporting and confidential document management
- Attendance and leave records
- Microsoft Excel and Google Sheets
- Payroll-input record preparation (not payroll calculation)
- Google Drive, shared folders, email and strong general computer skills
LANGUAGE
Working English and fluent Kinyarwanda, with professional written and verbal communication skills.
DIGITAL SKILLS
All applicants should be comfortable with Google Sheets, Microsoft Excel, Google Drive/shared folders, email, document creation and accurate electronic record keeping